Praise For The Paper Planners

 Megy's paper planners overs the years.

Megy's paper planners overs the years.

I’m a visual learner so paper planners have always worked better for me for scheduling and planning purposes. I’ve tried online versions but the hand/eye and tactile experience of writing something down helps me process a project better. I’m not alone. Science shows that those who handwrite their notes rather than type them retain information better.

Over the years, I’ve found several that have worked for various reasons. My Passion Planner was great and it was when I realized I needed the vertical landscape to best schedule out my day. As a marketing and PR consultant who works with several clients at a time, I need a good way to keep track of my billable hours. While I use a tool online to track my hours when I’m on my desktop, not all my work happens behind a computer (in-person meetings, for example). Having a paper calendar allows me to block out that time so I can keep accurate records.

I graduated from my Passion Planner to Planner Pads and, I’ll admit, this layout made a lot of sense to me. The inverted pyramid approach lets you lay out ALL of your projects needing completion at the top of the 2-page spread, then you filter those items into each day you want to complete them in the second section of the page before you finally drill down and plot them by the hour in the bottom section of the page. The layout lets you start with big picture first then progresses to helping you plan it out by hour/day.

GoalDrvn is a powerful planner, packed with possibilities and bells and whistles, despite its digest-sized shape. What makes this different than the other planners I’ve tried is it makes you focus on your goals in a very analytical way, rather than amorphous. Some planners, like the Passion Planner, encourage you to daydream about your goals. To be sure, there is a time and place for that level of introspection. I would take a Passion Planner to a silent retreat, for example, or use it to help drive exercises around big picture dreams like what I want out of my life, what makes me happy, what I’d like to learn or do more of, that sort of thing. GoalDrvn’s front-of-book exercises encourage that kind of thought process but its format was created to support big goals you’ve pretty much figured out you want to achieve.

The leather-bound book encourages users to identify their Master Goal first and then walks the user through various exercises to help you create action goals. Those action goals should include steps to accomplish as well as a deadline.

Here’s where I think the planner is genius: it includes a very practical yet overlooked exercise. Before you tackle the details of each goal, there is a page that asks you to share what skills sets you need to learn to achieve this master goal, whose help you might want to enlist and what obstacles might you need to overcome.

This simple exercise helped me overcome a major stumbling block.

I used GoalDrvn to plot out the work I needed to get done to successfully complete and publish my memoir. From completing various sections of my book proposal to securing an agent and building a platform, I’ve identified my top goals. But then I hit a stumbling block. This project, as much as it means to me, meant I needed to siphon off time from other projects and my family and that’s not easy when you have two little kids who want your attention and are out of school for the summer, you work full-time for clients who expect you to deliver, and a husband who is constantly training for a marathon or triathlon.

When I looked at this page, I realized I needed to enlist some help to overcome an obstacle. I needed permission to carve out much-needed time to complete this proposal and that help had to come from my husband. He and I agreed to take the kids for chunks of time (and even days) while I holed myself up in a Wisconsin cabin for uninterrupted writing time.

Guess what happened? I finished my book proposal. I knew it needed a few more tweaks before I could send off to my beta readers but it got done.

The rest of the planner is great, too. You can use as much or as little of the bells and whistles as you’d like. It has a section on adding more balance in your life by including a habit you want to develop (such as making it a point to meditating daily or drinking enough water). It also includes little cliff notes version of things so you can move over action steps like a Bullet Journal (which helps since the planner is digest-sized).

Another thing I like about this planner is it gives you 30-minute chunks of time, starting at 6:00 a.m. through 11:00 p.m. While I can’t jot down my 15-minute admin stuff easily in 30-minute spaces, I can make note to “admin stuff” in that space and just try to tackle two things.

Since we’re at the mid-year mark, I’ll need to start thinking of which planner to use for 2018 since I have deliverables, events and conferences planned for next year. I’ve been using GoalDrvn for just over a month now and really like it. I’m going to see if I can use it exclusively for the next month and see how it fares against my Planner Pad, since I’ve been using that for more than a year now.

Do you have a favorite paper planner? Which one do you use and what about it do you feel works so well for you?

How Yesterbox Saves Me HOURS

As a writer and business consultant, I’m obsessive and protective of my time. Like you, I have 24 hours in one day and want to maximize every minute.

Time is a luxury. 

Most people consider social media sites like Facebook and Twitter their biggest time suckers. I use RescueTime to track where I spend my time (and Toggl to track my time)  and while I kind of knew this to be true, it’s striking how many HOURS a week I spend on email.  

I’m not the only one to be drowning in email and feeling guilty that I’m not responding to people quickly enough. Even worse is feeling like I’m going to miss an important email through all the junk I have to wade through hourly, let alone daily. Tony Hsieh, CEO of Zappos.com, felt the same email stress and came up with a brilliant idea called Yesterbox. 

YESTERBOX ~ YES!

You can read the details of how Yesterbox works here but the premise is this:

1) Your “to do” list is yesterday’s inbox. By going through all of yesterday’s emails today, you’re not only responding to everyone who needs a response, but you’re not distracted TODAY with emails coming in, allowing you the freedom to focus at the task at hand.

2) For emails that require a longer response time, you file them into an email folder and schedule a time on your calendar to respond to them. 

3) To get through older emails, schedule a time on your calendar and wade through them. Quickly you’ll realize many of them can now be deleted anyway since they’re not timely, relevant, or important.

Bonus tip: Through Tony’s post on Yesterbox, I learned about Pocket. Pocket is an app that saves anything with a web address to “read later”. 

I’ve been testing the Yesterbox method this month and it’s been working for me. I’ve still not hit the elusive ZERO in-box but I’m slowly whittling away the emails and cleaning up house. More importantly, I’m feeling more in control of my in-box, which is making me happy. As of this morning, I have 3,104 left to delete, file or respond (obviously this doesn’t include any emails coming in). The biggest challenge for me is resisting the urge to respond to emails as they arrive. I’ve begun informing my clients that I’ll be checking email three times a day (9:00 a.m., noon and 2:00 p.m.) so they can expect a response from me around that time. Or, if it’s urgent, they can text or gchat (which they’ve done and I’m fine with it). 

My goal by the end of May is to get to ZERO. Can I do it? I guess we’ll find out come May 31! I’ll have to report in my June e-mail newsletter/blog post.

Podcasts

Last month you may recall that I promised to share some great podcasts I’ve either been listening or have been recommended. My call for recommendations resulting in an impressive (and LONG) list so I’ve been going through them. I’ll share my list next month because I’m only half-way through everyone’s recommendations and I want to share a complete list with you.

Book Process

 Megy and Erin enjoying lunch at Cento in Madison, Wisconsin, as we discussed the chapter summaries for my book proposal. It's getting there. Slowly, but surely, my book proposal is coming together thanks in large part to Erin's patience. 

Megy and Erin enjoying lunch at Cento in Madison, Wisconsin, as we discussed the chapter summaries for my book proposal. It's getting there. Slowly, but surely, my book proposal is coming together thanks in large part to Erin's patience. 

As many of you know, I’m working on a book proposal for a memoir on my family’s life as refugees through a program called The Fifth Semester. The process has been going well and I’m so grateful to my mentor/professor Erin Celello who’s been my cheerleader along the process and encouraging me to dig deeper. 

My goal was to have a complete book proposal before our program participants meet next week in New York City and while it’s really close, it’s not quite there yet. I’d rather continue to work on it and get it right than rush it to be done. I can’t wait to meet up with my fellow writers to get their feedback on the proposal, too. I’d like to be shopping it out to book agents by summer.

 

Book Winner! 

Finally, every month I’ll be giving away a book to one of my email subscribers. April’s winner of V is for Vegan by Kerstin Rodgers was Kj! Know of someone who’d like to subscribe to this monthly newsletter ~ forward this email or have your friend click here

#RightWhereIAm ~ Why this matters

April 3, 2017

#RightWhereIAm ~ Why this matters

This Month’s Writing Update

Thank you for being here with me. Know it means a lot that you’re taking the time to read this email.

I’ve not shared this with anyone yet but it’s particularly exciting to announce that on Saturday morning, at 6:30 a.m., I wrapped up my #ShittyFirstDraft of my 43 chapter summaries. I woke up before 4:00 a.m. to get it done so I could send it to my professor at The Fifth Semester and get her feedback before our trip to New York City next month.

It stands at 12,455 and 53 pages in length. For those who are wondering, it took me approximately 25 hours to write and do a first round of edits on those chapters. I have no idea if that’s fast or slow or what. I just know that it felt like a long time to me.

I’ve also been thinking a lot this month about why this book matters so much to me and wondering if going the memoir route is a good idea. I’ve also been thinking a lot about what it means to feel like I belong here (and “here” can be here in my house, Chicago, the United States). And if not here, where?

 #RightWhereIAm

#RightWhereIAm

I don’t know if Chicago will be my forever home or not. But as I was writing my chapter summaries, I paused and thought to myself, I’m pretty happy #RightWhereIAm for right now. I loved that idea – right where I am. It’s a double entendre and so fitting that I made it my tentative book title. I created the hashtag to remind me if I post anything on social media that it’s ok to feel good about where I am right now. It may not be where I want to be later in life, but it’s ok for right now. We’ll see where the future takes us.

If you’re so inclined, use the hashtag. I’d love to see where you are right now!

Time Management

Time is at a premium for most of us and while this isn’t an article on time management, per se, it is about how to be a better organizer (which, for me, means less wasted time trying to find stuff). Check it out here. I love the idea of having a junk drawer! I’m still working on dialing down the visual diet and possibly imposing a digital diet.

Podcasts

I’ve been listening to podcasts now for several months and really diggin’ them. One recent find, through someone who’d reached out to me on Twitter because she’d seen an article I’d written about writing programs to help women and girls find their voice, is Women Transcend. Although she only has about a dozen segments, I binged-listened to all of them this week and I feel like it’s a nice continuation to my Women’s Studies classes from my college days.

I’ve been mining my friends to learn which podcasts they love so I can add more to my playlist. I’d love to hear your favorites! Please email me to let me know what you tune into regularly.


Know of anyone who'd like to receive these kinds of emails? Please forward this one to them or encourage them to sign up for the e-newsletter here. The next e-newsletter will reveal the winner of the book giveaway so stay tuned. If you're a subscriber of the newsletter, you're automatically entered. Make sure to open the email so you can see if you're the winner!
Until next time, 

~Megy

PS - please don't forget to share your favorite podcasts with me! I'm going to be writing a blog post with my favorites and would love to include yours.

Setting and Meeting Goals: Hitting It Out of the Park

Earlier this year I mentioned that I worked with a business coach to help me fine-tune my goals for 2016. While I've always been very self-motivated, I felt that I needed an outside perspective to help me identify opportunities where I didn't necessarily see them anymore and figure out what I needed to set aside to make room for new opportunities.

Fast forward to almost the end of the year and I'm proud to say this was, by far, my most successful business year. Why? Because I focused.

Each year that I've worked, either for a corporation or running my own business, I've developed a business plan for myself. I cannot sit still. I feel like there is so much to do, see, and experience, that I want to go see, do and experience. I want to learn new things, challenge myself, and meet new people. I want to tinker with problems, brainstorm solutions, and figure out ways to make things better or get the word out about something neat or important. My problem wasn't that I wasn't good at what I was doing, it was that I wanted to do too much in a short amount of time. 

Andrea King Collier, my coach and friend, is a great listener and was able to hone in on this issue almost immediately. When I showed her my "goal" list in December, I'm pretty sure she thought I was nuts. We talked through each and every one of those goals and she reminded me that I didn't need to complete everything in one year and to choose my top five. 

TOP 5 GOALS

Once we determined my top 5 goals for 2016, and shelve the rest for 2017 or 2018, it feels like my plate was empty. How could I only focus on 5, I thought? I'd get so bored and quickly! But Andrea persisted. By just focusing on those 5, I'd be able to actually complete them and hit it out of the park. 

So whenever an opportunity for a new writing assignment came my way, or a new client wanted to work with me on marketing, communications or PR work, I went back to my 5 goals. Did this opportunity fit with any of those goals? If not, I declined the opportunity.

And, that, my friends, is how I ended up making this my best business year ever: by declining opportunities. Or, more accurately, the wrong opportunities.

2017 GOALS

I'm currently working on my goals for 2017 and while they're not quite yet finalized, my big goal for next year is to work on a book. It's been on my Goals List for years and I think I'm at a point in my life that I'm ready to embrace the project and process and see where it takes me. I'm going to be working with someone to help me through this process (because I strongly believe in surrounding myself with the best in the business and learn from them) and we begin in earnest the first week of January. Perfect.

As I look toward the last month of the year and wrapping up some client projects and writing assignments, I can't help but take a moment to think about all of the people who played a part in helping me get where I am today. I plan to reach out to them in December to thank them.

Sometimes this year feels like a blur because it went so fast, but it still felt great.

Did you meet the goals you set for yourself and your work this year? What do you feel you did well and what do you plan to do to improve in 2017? 

Practice Makes You a Stronger Writer

 Whether using a brush, microphone or computer, creative people know that the more we practice our craft, the stronger our work becomes. Photo taken by Megy Karydes. 

Whether using a brush, microphone or computer, creative people know that the more we practice our craft, the stronger our work becomes. Photo taken by Megy Karydes. 

It's the beginning of another week and I'm feeling on fire. Ever feel like the groundwork you've been laying over several years are finally starting to come to fruition? 

Being a writer sometimes feels like a no-sum game. Except it isn't. And when things happen, we're tempted to say it's luck. Except it isn't. It's weeks, months, years  of solid work and commitment.

I often get asked by aspiring writers how to break it into this business. I'm honest with them and sometimes that's not what they want to hear.

Like any creative field, writing is hard. It's emotionally draining at times, often demanding and sometimes fruitless. But like any creative field, or anything we put our minds to, the more one practices her craft, the better she'll become. 

For some of us, writing is something we gain immense pleasure. I love reporting. I love writing about people and their stories, some of whom have never told their story to a writer. That's exciting and I'm humbled by how open some people are when I interview them.

This morning I filed a story with one of my "bucket-list" media outlets. Initial feedback from my editor was solid and she commented on my reporting work. That makes me happy because I worked hard on this piece and the reporting wasn't easy.